1. 5 Key Admission requirements

【1】Academic Background
You must have completed at least 12 years of formal education in your country, equivalent to Japanese high school graduation. If your country has an 11-year system (e.g., Russia, Indonesia), some universities may require an additional preparatory program or screening to confirm eligibility.

【2】Japanese Language Proficiency – JLPT N2 or EJU Japanese Score
If you plan to study in a program taught in Japanese, you will need a strong command of the language. Most universities require a JLPT N2 level or higher, or a high score (e.g., 200+ out of 400) on the Japanese section of the EJU (Examination for Japanese University Admission for International Students). Some schools may accept either, but others may specify one or the other, so be sure to check their requirements.

【3】Academic Ability – EJU or International Exams
Most Japanese universities require applicants to demonstrate their academic abilities through standardized exams. One of the most commonly used tests is the EJU (Examination for Japanese University Admission for International Students). The required subjects depend on the student’s intended major. For example, students applying to humanities or social science programs are typically expected to take Japanese language, general studies, and mathematics (Course 1). Those aiming for science or engineering programs generally need to take Japanese language, two science subjects (such as physics, chemistry, or biology), and mathematics (Course 2). Alternatively, some universities—especially those offering English-based programs—accept internationally recognized standardized tests such as the SAT, ACT, International Baccalaureate (IB), or A-Level results in place of the EJU.

【4】University-Specific Screening – Essays, Interviews, and More
In addition to academic test scores, many Japanese universities require applicants to go through additional screening steps. These often include submitting a Statement of Purpose that clearly explains the student’s motivation and academic goals. An interview, which may be conducted online, is also commonly part of the selection process. Because the requirements can vary significantly from one university to another, it is essential to research each institution’s admission guidelines in advance. Being well-informed will help you avoid missing important conditions or deadlines.

【5】Financial Preparation or Scholarships
Studying in Japan typically costs between ¥1,500,000 and ¥2,500,000 per year, including tuition and living expenses. If you require financial assistance, there are several scholarship options available. These include the MEXT Scholarship, which is fully funded by the Japanese government; JASSO, which provides monthly stipends to eligible students; and various university-specific scholarships or awards from private foundations.

2. Typical Timeline for Applying to Japanese Universities

【1】About 1 Year Before Admission (April–June)
This is the time to start clarifying your purpose for studying in Japan and deciding on your field of interest. You should also begin researching what level of language proficiency and financial resources are required. Carefully check each university’s admission guidelines to confirm whether you meet the academic and language requirements. Start comparing universities and narrowing down your list of target schools. If you plan to apply for the MEXT scholarship through embassy recommendation, applications typically begin during this period—so early preparation and document gathering are essential.

【2】10 Months Before Admission (July–August)
Plan for the necessary language tests, such as the JLPT or EJU, and confirm testing dates. If you took the first round of the EJU, your results should arrive in July. Finalize your list of target universities and create a timeline for application deadlines and entrance exams. Begin drafting your Statement of Purpose. It’s also a good time to contact your recommender and explain the timeline for submitting a letter of recommendation.

【3】7–8 Months Before Admission (September–October)
Now is the time to prepare all required documents for your applications. Once application forms become available, start filling them out and carefully revise your written materials. Request your official transcripts and certificate of (expected) graduation from your current school, as they may take time to be issued. Officially ask your recommender to write the letter, and provide them with the required format if the university has one. If you still need to meet the required Japanese level, register for the December JLPT (the second round of the year). Also, begin preparing for the second round of the EJU in November by studying the necessary subjects such as Japanese, science, math, or general studies, depending on your field.

【4】5–6 Months Before Admission (November–December)
During this period, most universities begin accepting applications from international students. Submit your documents carefully—online systems require accurate input, and mailed applications must arrive by the deadline, not be postmarked. If possible, submit early to avoid last-minute issues. The second round of the EJU takes place in mid-November. After taking the test, check your estimated scores and get ready to send the official results to universities once they are released in late December. If you expect to take a written or online interview as part of the selection process, this is the time to prepare and practice.

【5】3–4 Months Before Admission (January–February)
This is when entrance exams and interviews are typically held. If you’re traveling to Japan for in-person exams, you’ll need to arrange for a short-term visa and make travel plans. If the interviews are held online, make sure your internet connection and environment are reliable. Some universities that rely solely on document screening may start announcing results during this period. Once accepted, you’ll need to confirm your enrollment and pay the admission fee by the specified deadline. MEXT scholarship applicants via embassy recommendation will also receive final results during this time. If you’re not selected, be ready to continue with your self-funded applications.

【6】2 Months Before Admission (February)
At this stage, your chosen university will usually begin the process of applying for your Certificate of Eligibility (COE), which is required to obtain a student visa. Follow the university’s instructions carefully and provide all necessary documents, such as ID photos, financial proof, and other forms. You will also likely receive your official letter of admission, so keep it in a safe place—it may be required during immigration procedures or for scholarship applications. If you’ve applied for university or private scholarships, this is when you can expect to receive results. If selected, follow the instructions to complete any required procedures or paperwork. You should also decide where you will live in Japan. If you applied for a student dormitory, you’ll usually find out the result around this time. If not accepted or if you prefer private housing, it’s time to search for an apartment with the help of the university’s support office or a housing agency. You might also consider reserving temporary accommodation (e.g., hotel or short-term rental) for your arrival.

【7】1 Month Before Admission (March)
Once your COE is issued, visit your local Japanese embassy or consulate to apply for your student visa. Visa processing typically takes 1–2 weeks, so don’t wait too long. After your visa is issued, double-check that it is properly attached to your passport. Now it’s time to book your flight to Japan. Consider the date of your university’s orientation program and dormitory move-in date when planning your travel. Make sure to prepare your essential items for departure: cash or an international credit card, important documents (admission letter, scholarship notification, COE, vaccination record, etc.), and personal items like medication or a power adapter. It’s a good idea to organize your documents in a folder and carry them in your hand luggage to avoid problems at immigration.

【8】Arrival in Japan (April)
You’ve made it! After arriving in Japan, you will go through immigration where your resident card  will be issued at the airport. Soon after, you should visit your local city office to register your address and enroll in the National Health Insurance system. Your university will hold an orientation session to help you get started with student life in Japan. Classes will begin shortly after, so take time to settle in and prepare for your studies.